Tag Archives: productivity

Sugar cubes, pudding tax, ‘New Year New You’ marketing and simplification

The first full week of each new year is when I actually begin any planned improvements. I’m such an introvert that I need time after the holidays to process and set my focus. For those starting their resolutions on New Year’s Day, this is the tough week. This is where it gets real. I’m just starting out and there is something nice about that, even if it means tough is still lying ahead, waiting for me.

It’s no surprise that the first week of the new year has been filled with health related stories designed to tap into people feeling guilty for their holiday gluttony and determined (again) that this is the year they’re going to turn everything around. 

It’s interesting to see that sugar has largely replaced fat as the demon in the headlines. When I first began looking into the benefits of a sugar-free lifestyle in 2015, saturated fat – indeed any fat – was still public enemy number one. The change has been swift and is getting less subtle. 

That Public Health England are now focused on reducing sugar intake as one of the key ways of reducing the obesity epidemic is the main driver behind this. I’m under no illusions that this is an altruistic gesture. Obesity simply correlates to more occurrences of diabetes and heart disease (amongst many things), all of which cost the NHS money to treat. Regardless of the motivation, it’s good to see that finally people are starting to be told the truth about how much sugar is added to our foods by manufacturers.

Of course, depending on the media outlet involved, the presentation is different. Nanny state and tax threats drive some clickbait headlines, others provide a more balanced view. But the truth behind the message is the same across the board – we need to reduce the amount of sugar in our diets.

What none of it seems to want to focus on is how hard it is to actually make that happen. A few foods get targeted here and there as extreme examples,  but that doesn’t really help people with the everyday foods that have sugars added to them. The unexpected ones – those often labelled as ‘diet’ and ‘low fat’ – that catch people out.

More importantly, none of them seem to offer any insight on the simple fact that there is something addictive about sugar. Something that makes it hard to cut out sweets and chocolate, no matter how much information we have or how good our intentions are. This is the element that trips people up time and time again, myself included. Just one little taste, one bad day, can get us reaching for a sugar-based snack before we’ve even had chance to think about what we’re doing. Time and time again I’ve done this since the baby was born, eating in some sleep-deprived haze and having very little memory of when or how. This lack of intentionality is something I absolutely must address this year, hopefully with the addition of an extra hour or two asleep each night.

I’ll be experimenting with general simplification of my life to do this and if it works well, that will be something I share throughout the year. There is a certain attraction to achieving more by doing less, but it will be interesting to see if the promise lives up to the theory.

So below are some of my favourite headlines of 2019 blitzing those with resolutions to think about. Where there isn’t a link it’s because I simply refuse to give clicks to certain sources. That’s another 2019 resolution for all of us. Let’s not feed the trolls.

Children are getting targeted in the blitz, with the story that children have already exceeded their entire childhood quota of sugar by the age of 10. That’s 8 whole sugar free years they then need to do just to break even. A scary thought. But I loved Matthew’s sugar experiment with his family – this is the kind of visualisation that you don’t get from simply reading the labels and doing the calculations in your head.

Are we going to get a pudding tax? Some progress has been made with other foods but I think a pudding tax is silly. Target the misleading foods and the everyday foods first.

And of course, the thought that our government would be together enough to order anyone to do anything is implied by the Sun’s headline ‘KIDS will be ordered not to eat Frosties and Coco Pops under tough new government guidelines’. The actual story is about a set of simple recommendations, but why not get people in a defiant and self-destructive mood instead? See earlier comment re: trolls.

If you’re more interested in the information behind the headlines, including some practical and actionable tips on how to eliminate sugar from your life, then my book is a steal at only 99p on kindle. It won’t break the bank and may change your approach to diet and healthy living forever. I’m re-reading it now to remember my own lessons!

 

Not interested in changing your diet but itching to make other improvements this year? Then take a look at my book on Resolutions instead. Goal setting doesn’t need to begin January 1st. Why wait for tomorrow to become a better version of yourself? Not just for the next week, but with a strategy that lasts.

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Field Notes Still Hanging Around: Black Ice

Just to be clear, this edition has now sold out on the Field Notes website. Where it’s hanging around is on my desk, never getting used as part of my creative writing or planning routine. So I thought it was time to do a Field Notes Black Ice review and work out why.

I was really excited when I first saw the Field Notes Black Ice edition. One of my favourite things about Field Notes is their constant push towards innovation. Not only was this a beautiful looking edition with its shiny cover, it was also a brand-new way of binding the Field Notes.

This edition was found more like the Write notepads. Having tried Write notepads before this edition I was slightly dubious from the start about how this functionality would fit within my life. One of my favourite things about a Field Notes notebook is its ability to lie relatively flat on the desk. This is only a small thing for some people, but I find it very easy when the book is close to ignore the tasks inside. Having the book open on my desk means I am more likely to achieve what I need to do during that day as part of my creative/productive workflows. This, in the end, was one of the biggest downsides for me, along with the line drooling inside. However I did love the orange colour of the lines and thought them a beautiful compliment to the binding.

I know for many people these two features combined won’t really be a problem. But for me this turns a beautiful looking edition into something I really struggle to use in daily life. Normally I can get through a fieldnotes notebook in approximately three weeks. Sometimes, if it is particularly busy I can complete one in two weeks. if things are less busy it can take four to five weeks. However on my first run I used the Black Ice edition for over six weeks now and it was only half full. I simply did not find myself reaching for this edition like I normally do with the Field Notes in my pocket. Instead I began to scribble my notes on pieces of paper and dream about the next release. I also started using other notebooks to record my ideas and small tasks began to get recorded in my paper planner. Eventually it got put into my Dudek Modern Goods pen and paper stand and it has been there ever since.

So why would anyone like this edition? The one thing I can’t deny is that Black Ice looks beautiful. The cover somehow remains shiny metallic looking even after the six weeks of use. The cover also crinkles nicely in the pockets. One of the many reasons people enjoy using Field Notes is how they look once used and have a slightly distressed finish. The use of new binding as opposed to the traditional three staples means that this edition is slightly thicker than usual. This makes it harder to bend and tear when in the bag or in the pocket so along with fewer signs of wear and tear, the pages stay very much intact. Some of the editions of Field Notes immediately prior to this (I’m looking at you Two Rivers) had definite issues when it came to keeping the paper inside the cover. Given how much I enjoyed holding the book open and cracking the spine, I expected this to also be in edition where the pages fell out easily, so was pleasantly surprised when they didn’t.

I often see Black Ice for resale, so it seems I wasn’t the only one that couldn’t make it work for them. Given that I’m in the process of re-shaking up my routine and productivity system again, it was time to clear the desk. Sadly, the half-finished Black Ice will be consigned to the drawer with the completed notebooks.

Maybe one day I’ll want to pull it out again.

The Blackwing 54 – A Writer’s Pencil

Whether you’re more of a fan of digital or analogue, I’m a firm believer that the more attractive a tool is, the more likely you are to use it. When it comes to getting things done, that also means more gets done.

Palomino are known to make beautiful, unique looking pencils that make people willing to step up to the relatively expensive price point. If people are prepared to do that for the standard issue, then they are more than willing to buy into the limited edition concept.

Which leads me to…. the Blackwing Volumes Edition 54: The Exquisite Corpse. A pencil unlike anything they’ve released before and possibly the fastest selling quarterly release ever.

Look

I’ve yet to see any photograph that really does justice to the colour of the 54. That goes for the rose-coloured body and the teal stamping. Truly gorgeous. I’m in two minds about the colour of the eraser ( a fairly standard blue), but as they’re interchangeable then I know that if another colour comes along in the future then it will be easy enough to swap.

Feel

For me – and many others – the real selling point is the core. The Blackwing 54 has the extra firm core that has so far only been made available in limited edition releases. As the Blackwing 24 has been my favourite edition of all time, I’m happy to see a release that has the same innards.

As you would expect from a premium pencil, the graphite just slides over the page regardless of how hard it is, making it an absolute joy to write with.

Point Retention

It is the point retention of the Blackwing 54 that makes it a writer’s pencil. When writing longform pieces, there is nothing worse than having to stop and sharpen your pencil every three minutes. It’s possible to write with the Blackwing 54 for longer than a standard Blackwing 602 (and certainly longer than the affectionately named MMX), but without sacrificing a nice dark line in the process.

Comparison

Although there are three volumes editions with the extra firm core, in my experience they are not actually identical. The 530 was lighter than the 24 (something other people noticed too), which was a bit of a disappointment. In my test below, you can see how they all line up – with the majority standard favourite, the Blackwing 602 – included for comparison.

The overall verdict? I love this pencil. It makes me want to get out my notebook and write for hours. The 24 is still my favourite, but from a writing perspective, the 54 has to come in a close second.

Five ways to create a flexible planning system

As you may have noticed, there haven’t been many new posts here lately. It would be so easy to say that life got ‘busy’. In reality, life changed and the systems I had in place weren’t flexible enough to handle it.

Is your productivity system flexible enough to handle change?

Many people from a GTD background spend years getting their system to work just the way they want it to. One of the major strengths of the Getting Things Done system is that it is inherently flexible. There is no preferred tool and you can customise the set up to suit your needs and circumstances.

But once we find a way of doing things that feels right to us, humans develop an overwhelming resistance to change. The system might be flexible, but we become inflexible. Without realising it, I had found myself in this trap. Setting aside the time for creative thinking and writing of posts fell through the cracks as a result.

So how do we make sure that our systems are flexible enough that changes don’t bring everything to a grinding halt?

Don’t be wholly reliant on a system that isn’t transferable.

Whilst we all have our favourite tools (both digital and analogue), there is an inherent danger in being completely tied into one. It may have the best features in the world right now, but when it stops being supported and you can’t export your tasks and projects, you’re in big trouble. Frictionless access to your next actions is vital.

Separate life and work

For many years, people argued that when it came to life and work, it was all one and therefore only one system was needed. Whilst in some ways this is true, ‘work’ changes at a much faster rate now than when GTD was originally published back in 2001. Not only do we change employers much more frequently, many of us now have developed side hustles to cope with a crazy economy in a crazy world. If your system is all nicely integrated to your day job but that changes every few years or even months, then it can be a painful process to routinely unpick it all. With constant data breaches, companies are getting more and more antsy about accessing different tools on their systems.

Letting go is not the same as giving up

We can become deeply wedded to an idea of something we want – or think we should want – to do. When circumstances change, it may no longer be relevant. Sometimes it can hurt to let something go, or feel a sense of failure for not completing it. The end result is a system full of junk that you once wanted to accomplish, but now have no real intention of taking action on. Over time, this clutter can slow everything down until you stop noticing the things that remain important even once life settles down again.

Attractive tools that are easy to use

It’s a simple fact that the more you want to play with your toys, the more time you’ll spend with them. A task management system you don’t like will be a task management system you ignore. The same applies when things change. It might be that your app worked fantastically with email input at a time when most of your tasks appeared that way. But if it is cumbersome when you have to add a task manually and that becomes your new normal, you’re going to stop looking at and updating the tool pretty quickly.

Don’t be a chronic-optimist

When your circumstances change, the new tasks you need to complete take their toll on other items, even if they are seemingly unrelated. Learning new things and using your day in different ways tires you out in the beginning. This means a task you have been completing in 30 minutes at 6pm for years can suddenly take double that amount of time when you’re forced to push it back to 8pm and your brain is extra tired. Before you know it, you’re in backlog with tasks that you haven’t got round to. Like writing this post, for example…

So, after nearly six weeks of tweaking my system after my third major change in two years, I think I’ve made it slightly more adaptable.

Only time will tell.

The legacy of Roger Bannister

Although it seems a particularly inappropriate time to say it, over the past few years I grew sick of hearing about Roger Bannister. Working in personal and corporate development, it seemed like every book or PowerPoint presentation wasn’t complete without a reference to the four minute mile.

As if getting someone in a suit to reach inbox zero was on par with breaking a time /distance record that had held since man developed accurate timepieces.

That record lasted less than 50 days before it was broken by someone else. The commonly held perspective is that once someone had proven it was possible, others could finally believe it and do it themselves. This is, of course, somewhat simplistic, as a group of runners were all hitting around that mark, but the story does have a nice ring to it.

For me, the real lesson to take away from Roger Bannister’s four minute mile was that he was an amateur. It’s hard to imagine in today’s world of professional athletes, where running or kicking a ball is a career in itself. That famous four minute mile run almost never happened because of bad weather. Harder to imagine is that Bannister came to do it after going to work that day and the success built on a training regime of sneaking in a mere forty-five minutes daily.

It’s not so much about proving something so others can do it. Instead, it’s having the grit and determination to do something yourself, even if it’s not your main priority in life.

 

January Monthly Review: Fear Setting

January is a strange month. Everyone starts out with a higher level of enthusiasm which then fizzles out faster the the New Year’s Eve fireworks.

Now we stand on the cusp of February and it’s easy to wonder where the past month went. For most of us, the lofty goals we had in mind when the calendar ticked over have already fallen by the wayside. That doesn’t mean we should abandon them completely.

Technique One – Monthly Review

Regardless of whether you abandoned your goals back in week one or if you’ve been grinding away on them the whole way through, a monthly review is an essential technique for staying on track.

Before you begin – no judgement. Don’t beat yourself up for not doing as well as you’d hoped, you’re only human. The fact you are taking the time to do a review at all puts you ahead of the rest of the pack.

Look back over January with an honest pair of eyes. Were you realistic about what you wanted to achieve to begin with, or were you just flush with optimism for the future? Do you even still care about those goals you set? If you don’t, then there is nothing wrong with abandoning them and moving onto something else. The real value is progress on what matters, not for progress’ sake itself.

The final question to ask is what you did right / wrong when it came to working on your goals and plans for the month. Learn the lessons so you don’t make the same mistake again. Improve on your strengths to get even more value from them.

Now set yourself up for a great February. It doesn’t matter about January anymore. Let it go. Instead, focus on how you can gain the momentum that will carry you forward for the rest of the year.

Technique Two – Fear Setting

Tim Ferriss did a great Ted Talk explaining fear setting better than I can. It’s a great technique you can use if you’re not making progress because something is holding you back. If you’ve struggled to really commit to your goals, then this is a reversal of the process. Instead, you define your fears.

For most people, thinking about their fears is counter-intuitive. Why would you spend so much time and energy thinking about the things that induce anxiety and discomfort? Isn’t that the exact opposite of what we are told to do for a happy life? Mindfulness is a hot topic for a reason.

Fear setting is hard, but by going the extra mile and breaking down those fears, you take away their power. Fear is often a series of unanswered ‘but what if?’ questions. They spiral and debilitate. The power comes in getting to those answers.

Like a monthly review, the process is quite simple. You just follow a series of questions and steps to get to a place where you are able to action the right things.

Firstly, you have to define those fears in the extreme. What is the very worst thing that could happen. Be as detailed as you dare.

This is the point where most people stop in life. This is the anxious point. But what could you do to prevent those things from happening? This is the second question Tim asks as part of the technique and it’s amazing how easy it is to come up with answers. Pre-empting the worst case scenario often prevents it.

But what if that bad thing holding you back actually happened anyway? Before it does, take the final step of working out all the things you could do to get out of the hole. It’s amazing how resourceful you can be. That’s because by doing it up front, the pressure is off. When you’re in that place, the fear is the stronger emotion and it stifles ingenuity and creativity. By fear setting up front, you’ll already have the answers should the worst happen.

So by combining the two, you can guarantee yourself a better February, no matter how the year has gone so far.

Need more help? The Realist’s Guide To Resolutions is a practical approach to goal achievement, no matter what time of year.

Ultimate Mindfulness Planner: The Trigg Life Mapper Review

I was gifted The Trigg Life Mapper at Christmas, by someone who had no idea that it was on my purchase list, which was a lovely surprise. Of course, it is exactly my sort of thing.

My morning review. It’s so dark here in England right now.

According to the guys over at Think Trigg it:

“fuses the principles of planning, productivity, habit, mindfulness and gratitude to provide a daily, weekly and annual framework that will ensure you work less, get more done and constantly strive towards meaningful targets”

I’m always trying to fuse the principles of productivity and purpose, so I couldn’t wait to try this out. There have been a few stand out features so far.

Think about what you should do, not everything you could do

It is the first planner that has forced me to use the Covey-style matrix on a daily basis. Anyone who has read anything about time management or productivity will know what this is, but it is another thing entirely to do it as the core planning task of your day. So far it has forced me to be more focused (and therefore more productive) than anything I’ve used before.

Best feature – the focus on what matters most

 

Because I do more granular planning in my Leuchturrm Weekly Planner (see here for my overview post), the appointment section doesn’t work for me. Instead, because it is fairly inobtrusive, I simply use it to list 3 things I am grateful for as I start my day. I found that to work quite well, although I appreciate I’m probably a bit of an edge case here.

Appointments section – easily modified if required

 

Although the planner has a daily focus, it is also designed to force a weekly review – something I believe is critical to any kind of success. The review section is quite small, but it is followed by a ‘Priority Planning’ page to allow you to set up your ideal next week.

Review section with quotes to ponder

Revisit your goals and projects each week

Other reviews are at the six month and end of year points. This is probably sufficient for most people, although I’d like there to be monthly/quarterly review points as well to allow for course correction earlier in the process.

6 month review section for each life area

For those of you who plan out your weekends as heavily as your weekdays, Trigg – like so many other planners out there – gives a reduced space for Saturday and Sunday. There is also no specific structure for these days, just a standard blank space.

Weekend mindfulness and focus optional

The one thing I don’t really use is the Month by Month Theme section. I appreciate the idea of having a theme for each month, but I can’t quite factor out how to use this in my own process as the date spaces are too small for any meaningful annotations.

Lamy safari for scale

Begin with the end in mind

The key to getting the most out of the planner is to take the time in the beginning to set it up right. I can see how this is daunting for most people. After all, it starts with a declaration of who and what you intend to be.

Daily reminder of what I’m aiming for

You then set out your yearly intentions in the key life areas of Self, Relationships, Passions and work. As with everything, this will only work if you review it daily, but it can certainly help you set your big picture planning for the year.

Knowing what you really want is always the first step

If this seems a bit daunting, then there is a help section on how to think about the annual forecast. Honestly, if you’re ready for the Trigg planner, you probably already have some sense about what you want. So although it seems intimidating, it took me only an hour or two to set up fully.

Quick reference guide

Begging for a simple design tweak

There’s so much good stuff in here that I really feel like a single bookmark is not enough. Just putting that out there so it can be considered for next year’s edition!

Trigg, Leuchtturm and coffee, my 2018 morning setup

So, in summary, there is no such thing as a perfect planner, but it is possible to modify and mix to create something that works well for you. Trigg has added a whole new level to my morning mindfulness. I now organise the granular detail over in my Leuchtturm planner with much more intention, rather than creating a crazy-making ‘To Do’ list. The result? I had my first guilt-free weekend in about a year. That’s priceless.

I’d recommend this for anyone who is ready to take their focus to the next level.

You can buy the Trigg Life Mapper from Amazon or over at Pocket Notebooks