Tag Archives: GTD

Tools of the trade: Field Notes Campfire Review

As a reminder, I use analogue tools for creative planning (including business strategy, idea generation and note taking). Therefore the items I use have to meet three criteria. They must be:

  • Attractive to use, so they make me want to write
  • Portable, so I can use them at my desk, office or coffee shop
  • Flexible, so they are appropriate in multiple scenarios

So how does the quarterly Field Notes Campfire release shape up against those requirements? Great, actually.

The different cover designs are awesome

Compared to the previous two releases (Utility and Black Ice), this edition feels like a Field Notes book. It has shades of Americana that people expect from a company like Field Notes. It is part of their brand appeal. For me, the two previous editions were innovation over functionality. They reduced the usability of a product that I want to carry with me at all times.

So are they attractive to use? Oh yes. A big tick in the box on that score. The three different covers add variety and they have a beautiful tactile finish on the covers. Nice additional touches include the different shade of grid lines in each book to match the key tones of their respective covers.

Attention to detail with the grid line colours

As for portability, Field Notes always have that covered. Of their 35 quarterly editions, only two have broken away from the pocket book size (Arts and Sciences and Byline). Both were great alternatives, but not as truly portable as the pocket size. Campfire Edition has the portability that we’ve come to expect from Field Notes and fits in all those standard carry cases as well as your back pocket.

Straight into my trusty Nock Co case

Finally, flexibility for use in both personal and business scenarios. Field Notes are never going to be corporate like Moleskine or Leuchtturm1917, but they’re not trying to be. At the same point, neither are they offensive or too gimmicky most of the time. If I had to pull these out in a client meeting, they’re the kind of notebooks that might attract attention, but in good ways. They don’t scream unprofessional.

As for the paper, I haven’t found it to be a problem with fountain pens, as long as I’m not using a big juicy wet nib and ink. There’s very little feathering or bleed through on the page, which means I don’t have to stop and think about the pen I’m using before beginning to write.

Very little bleed through on the page

Overall, I give this one a big thumbs up and can’t wait to see what the next quarterly release is. Fall is subscription renewal time for me, but I have a mountain of pocket notebooks still waiting to be used. It will be interesting to see if Field Notes pull something out of the bag that makes it impossible for me to resist subscribing for another year.

You can buy the Field Notes Campfire Edition here until they’re sold out.

Tools of the trade: Lamy Petrol ink review

As anyone who follows me over on Instagram knows, despite being deeply immersed in the digital world, I use analogue tools for creative planning. This applies to both books in development and business outlining or note taking. Therefore the items I use have to meet three criteria. They must be:

  • Attractive to use, so they make me want to write
  • Portable, so I can use them at my desk, office or coffee shop
  • Flexible, so they are appropriate in multiple scenarios

Lamy seem to be making waves in the stationery world this year, both good and bad. On the side of good, the Limited Edition Lamy Petrol collection has generated a fair bit of hype.

I’ve always been a fan of deep colours, so when I popped back to England recently, I visited Paperchase on the hunch they would have some cartridges available. They did (and probably still do), so I grabbed a couple of boxes.

Although they didn’t have the limited edition Lamy Safari Petrol fountain pen available, I have inked up my Safari medium nib, as this will be roughly the same experience. After nearly a month of constant use, I thought I’d share what makes this a good ink from my perspective.

Lamy’s official description is that Petrol is a dark teal. Teal, for those wondering, is defined as a medium to dark greenish blue. Having used it in a variety of notebooks, my experience of it has been that it is a very dark colour, with few traces of blue. If anything, it is green-black.

To an untrained eye in the boardroom, looking at regular writing rather than a swatch, I suspect that most people would label it as black ink:

It does have some variation and shading, but in most instances, you would need more than a medium nib, plus some good lighting, to bring it out.

Like many Lamy inks, it is quite wet, which works well for me. It means I can write long form quickly without it stuttering to keep up. As a bonus, it’s not so wet that it completely destroys a standard Moleskine page.

In summary, I really enjoy using this ink. It passes the portability test; I don’t hesitate before picking it up, no matter what notebook I have with me. It’s dark enough to switch between personal and professional use without being boring. However, if you’re more of a fan of a lighter, bluer teal, then you are quite likely to be disappointed by this.

At the time of writing, you can still buy Lamy Petrol Cartridges on Amazon but the prices are going up due to the limited stock, so shop around if you can. The Lamy Safari Petrol is still available over there too.

Follow Up: Using A Bullet Journal For Creative Projects

One of the most popular posts on my site is this one about how I use a Bullet Journal. The other, in case you are interested, is the one weighing up the pros and cons of using a Moleskine versus Field Notes, which also has a Bullet Journal influence to it.

Given I started using a Bullet Journal approach when it was a new thing and not the hugely popular and artistic thing it is now (check out the Instagram bujo hashtag if you want to feel inferior about your artistic skills), I thought it would be a good time to do a follow up. Specifically, how to use a Bullet Journal for creative projects.

Firstly, the thing to remember is that the bullet journal methodology is not set in stone. Right from the start, it was a system designed to be modified to meet individual needs. For me, this has resulted in two separate notebooks: one for planning and the other for creative writing projects.

A creative Bullet Journal, by definition, will have different requirements to a notebook containing everything. But why did I separate them? Quite simply, I wanted to have all my book outlines and ideas in one place. When it’s time to pick a project to move onto, this dramatically reduces the number of notebooks I have to work my way through. Because it is specifically for longer outlines, rather than aha! on-the-go snippets, I can stick to an A5 size that is just large enough.

What to remove

Because I’ve got a specific use case in mind, I can ignore any features that relate to the calendar. (Side note, because I’ve stripped out the creative writing projects, I can use an actual diary in a modified Bullet Journal approach that is just as effective. If you want to know more, I’m using a Moleskine Agenda as described here). This means the Future Log and the Monthly Log disappear for me.

What to keep

The Index is the core functionality of the Bullet Journal system that is so simple, yet life changing. This is particularly important in this instance because I want to be able to easily review the contents at a later date. I can’t help but call it Contents though, rather than Index. Sorry!

Underpinning the index is the use of page numbers. This is a feature that makes the Leuchtturm 1917 brand ideal for Bullet Journaling as they are pre-completed. I find manually numbering the pages at the start of a new notebook quite therapeutic, so don’t worry if your notebook of choice doesn’t have them.

 

Because I might plan a story over the course of several weeks and have more than one in development at any given time, when it comes to review I don’t want to keep flicking back to the index to find the related project pieces. Instead I use a simple arrow system when linking larger blocks of related text. It is a simple thing to do before starting, but saves amazing amounts of time when reviewing:

This chapter continues on page 37

This continues from page 17

What about topics, bullets and tasks?

I still use these as a creative feature. There is much more to writing a book than plotting it out. There may be research tasks that need to be completed prior to writing and these can form topics in themselves.

Personal Opinions…

What is the best size for a Bullet Journal?

For creative projects, the A5 size works best. For ‘on the go’ notes and ideas capture, a pocket notebook is best (such as a Field Notes)

What is the best brand for a bullet journal?

Leuchtturm 1917 is the closest fit for the Bullet Journal system. Prebuilt Index and page numbers, as well as a paper quality that works for a wide range of pen types, including fountain pens

What is the best paper format for a bullet journal?

Plain paper allows for the most freedom, but I’m a huge fan of graph or dot grid. The key is that any ruling is subtle enough for it not to be limiting 

You can find the official Bullet Journal site and more information from Ryder here.

Not The 4-Hour Workweek: lessons in scheduling, time tracking and an abundance of hours

This is the first full work week completely under my own control. I set the tasks, the hours, the goals and overall strategy. Anyone who knows me will agree I love to have that kind of control. It has been a steep learning curve, but years of practicing in my free time outside of the 9-5, as well as the lessons in project management I’ve learned over the years working in companies, has made it much easier than it could have been.

Towards the end of 2016, I listened to The 4-Hour Workweek by Tim Ferris. For anyone who has ever considered location independent living or being a digital nomad, then this is often the springboard book. Besides, with a title like that, who wouldn’t want to work just four hours?

Of course, is that really what the book is saying? ‘Do nothing and get rich’ is the answer a lot of people hope to get from it. But at it’s heart, it’s about doing the things that matter in the most effective way possible. It is a bible for lifestyle design. People who can automate their business to the point that they only spend four hours on them are the kinds of people who don’t then retire. They start another business. The ‘be effective’ and commitment to living big is the message they take away, not do as little as you can.

Four hours sounds nice on the surface. But if you work doing the things you enjoy, which I suspect most of Ferris’ disciples do, then four hours is never the goal.

Time tracking

As you can guess from the title, this has not been a four hour work week. My life hasn’t been fully automated with a bunch of virtual assistants running businesses for me while I sip cocktails in Bali. How do I know this? For the first time in years, I did proper time tracking.

I didn’t spend hours looking at all the different options for doing this. Instead I picked toggl, as Mike and Grey were talking about it so much on the recent episodes of Cortex. Have I gone all in? Nope, I won’t be taking advantage of that extensive API to play with. I just want to know how much time I am spending on the key areas that now constitute my day.

The results? I might not be working a four hour week, but I’m not doing a forty hour one either:

This is actual work. This is not ‘killing time’ work. This is not timesheet submission busy-work. When the tasks for the day are done, then I am done. I focus on them completely and make them as efficient as they can be. This is just the first week of data, but it is fascinating. I’ve always believed that quality of work is more important than hours spent and this is re-enforcing that in a big way.

Time scheduling – a combination of digital and analogue

In a less time efficient move, I have lost countless hours since January looking at digital project and time management tools. None of them seem to be just what I was looking for. Many were far too time intensive to set up projects and tasks for my small, single-person projects. Secondly, I’m still reliant on the GTD way of thinking, meaning that many have critical pieces missing. Thirdly, none would emphasise calendaring in a way that works for me. I’m a deadline driven person, so without a ‘real’ due date, my default action will be to happily defer.

Rather than continuing this frustration, right now I am managing things in an analog and digital combo. The first is a paper planner (the Moleskine Weekly Planner that I reviewed here) and a separate ‘work’ calendar that chunks times of the day into very high level categories (for example, editing time vs ‘line edit of x book’).

Putting the two together has allowed me to focus on the bigger picture, whilst still getting into the detail of the day. Whether it will continue to work in the long term remains to be seen, but for this first focused week, just about everything went according to plan, with enough flexibility to allow for one or two unscheduled events.

Free time and the sensation of guilt (‘I should be doing…’)

I’ve been sticking to my usual routine of starting my workday at 6am. Doing around 4 hours means I have a lot of day left at the end of my day. Whilst this sounds like a dream – and it is – the thing that I have noticed at times is an overwhelming sense of guilt. Even on the day I used all my brainpower writing 7,500 words, it was an obvious nagging sensation at the back of my brain. The quest for something ‘productive’ to do. It has made me realise how much we are compelled to fill our hours with work, when sometimes the thing to do is just relax.

I hope this is something that disappears quickly. It feels like a hangover from the 9-5 life and it serves no purpose as far as I can tell.

Walking and thinking is a valid use of time

Conclusion – scary, at times overwhelming, but eye-opening and utterly rewarding

Would I class this first proper full time writing week as a success? Yes, I would. I’ve eaten well, I’ve rested well and I’ve spent time creating new products and learning new things.

Has it been difficult and crazy ass scary at times? Of course it has. Any big change always does (and anyone who tells you otherwise has got caught up in their own lies and bravado). But I’ve also loved the freedom and the self-reliance. I’ve loved a semi-traditional work week, with all of the benefits and very few downsides.

I already can’t wait to see what next week brings when reality sets in.

Moleskine Weekly Planner vs Hobonichi Techo – 2017 review

This year needs to be a very big year for me in terms of personal productivity. I will transition from full-time employment to being entirely self-employed within the next few weeks. I’ve always found it easy to be productive in the daily 9-5 job, but being entirely accountable for my own goals and planning is a new challenge. One that I knew my setup in 2016 simply wouldn’t be able to handle.

Last year, one of the problems I encountered with my productivity was a surfeit of notebooks. That’s really the best way to describe it. I used the Hobonichi Techo to record my daily events but not my daily tasks. They were instead recorded in a Field Notes book using a modified Bullet Journal method. I never actually adhered to the full Bullet Journal system because several features, such as calendared events, simply do not work for me.

hobonichi techo

Hobonichi Techo: great paper but no overview

In a larger A5 size notebook, such as a Moleskine or a Paperblanks, I wrote my daily gratitude journals and morning pages. On the road, this felt more like a burden than a productivity asset as it was always a minimum of three daily notebooks.

As much as  I loved using the Hobonichi, I realised this was less about the layout and much more about the paper. As a huge fountain pen fan it was great knowing it could take literally any pen and ink combo that was thrown at it. I enjoyed the variety that different form factors provide. But pleasure aside, it just wasn’t practical. I was doing less, not more, and friction in the system became a problem in itself.

As part of my 2016 yearly review, I decided to very consciously choose a planner that would suit my changing circumstances. After considering all the options, I settled on an A5 Moleskine 12 Month Weekly Planner.  I’ve been using it consistently for 8 weeks, so now I’ve got enough information to provide a fair review of how this is working.

Key Features

Of course, it starts with the obligatory information page. I have no idea why these are included anymore, as no one ever fills them out surely? In the age of widespread fraud, the Field Notes approach of email address and reward waiting checkbox is all you need.

Moleskine Weekly Planner

Passport and credit card numbers? No thanks!

The planner style is more than just a ‘space per day’ diary. On the left hand page there is a daily spread, but on the right hand side there is a lined page. This allows free space each week to make notes or, in my case, to plan out additional goals. If you need to record lots of meetings and appointments, then this might not work for you.

Moleskine 12 month weekly planner

Daily and Weekly planning combo – ideal for modified Bullet Journal

There is also a monthly spread at the beginning. This is quite similar in size to the one I used last year in the Hobonichi, so it allows for bigger picture planning. Unlike the Hobonichi, there is more space at the bottom of each page for additional notes, taking advantage of the larger A5 size.

Moleskine Weekly Planner

Monthly overview – ideal for larger project planning

By far the biggest downside is the number of lined pages for additional notes at the back. With just 4, I already only have 2 lined sides left. Given that this book is narrower than a standard Moleskine A5 ruled book, this is not due to a thickness issue. Cost saving? Quite possibly, given that the usual address book pullout section wasn’t included this year either. I’ve spoken to other people who have Moleskine diaries in other formats and they didn’t have one either. So it is slightly disappointing if they are doing that, given they don’t exactly sell these as inexpensive items and they’re certainly not reinvesting the saving into better quality paper.

Moleskine Notebook

Seriously, no more pages left and February isn’t even over!

So far, with the caveats mentioned above, I have found this system to be working absolutely perfectly for my needs. Though the paper is nowhere near as good quality as the Hobonichi (understatement of the year) I have found that by sticking to a fine nib and a relatively dry ink I can still use some fountain pens with this. But on reflection, I’m approaching this year with functionality over fun and beauty.

So, to recap, the pros and cons of the Moleskine Weekly Planner…

Pros

  • Good layout for weekly goal setting
  • Monthly view for high level planning
  • General sleek and professional form factor you would expect from Moleskine

Cons

  • Paper quality (I’ve heard Leuchtturm1917 do a similar style, so this may be a better choice if paper really matters – if anyone has tried this then please let me know in the comments as I’ll consider alternatives for 2018)
  • Not enough lined pages at the back for additional notes
  • No address book section

The layout has been the winner for me. Without masses of daily appointments and meetings to keep track of, I can use a modified Bullet Journal system within the planner itself and feel like I’m keeping all my work plans and goals on track. But I’m not blind to some fairly significant weaknesses in the product.

4 reasons why it’s not too late to start a profitable side project

Some people love having side projects. Other people love the idea of having side projects. The dream that one day, you’ll find the magic bullet that will let you escape the 9-5 grind.

With the internet’s ability to peer into the carefully curated lives of others, we get a false sense of what success is and how young you need to be to achieve it. There is a sense that if you haven’t changed the world by the time you are twenty-five, you probably never will.

Which is, for the record, bullshit.

Billion dollar tech startups created in some fourteen year old whizz kid’s bedroom are always going to make you feel inferior. Yet most people don’t really make something of themselves until their late thirties or forties. You don’t really know who you are when you are a teenager. You may have some technical skills, advanced ones at that, but you haven’t lived yet.

You don’t have a multitude of people and experiences to shape you. These come later in life. Much of the dissatisfaction we experience is because we’re expected to set a course in our mid-teens and then stay on that hard earned (and often still paying for with student loans) trajectory.

man-coffee-cup-pen

So let’s bust some myths about why it’s not too late. These are all from my personal experience too, so I’m not just spinning someone else’s yarn here.

1. It won’t take as long as you think

It will probably feel like it, but it won’t. For most entrepreneurs, the skills that make them successful and competitive are not ones they learned through formal education. Yet for most people who think about changing income sources, the education route is the only way they know. It takes a lot of cash and time to retrain when you have existing responsibilities, like a job, a family and a mortgage. For most people, that scenario feels impossible.

But the three years of expensive qualifications and then on the job training won’t be the route for many successful side projects.

2. You can use the Pareto Principle to speed things up

The Pareto Principle is broadly that 80% of the results come from 20% of the tasks/effort. Once you can establish this as a defining life principle, you can really make things move. In life, work and all the grey areas in between, we see it in action all of the time.

Let’s apply the Pareto Principle to the time/cost retraining fear above. 80% is a high enough level of competency to succeed at most things. If our three year degree course teaches us 80% of the skills during just 20% of the time, then by working out what those key skills are and ignoring the rest, then three years quickly becomes less than one.

If we can find out what those things are, we probably won’t even need to pay for the course anyway.

There are obviously exceptions of course, but I’m assuming your side project isn’t to become an astronaut or a brain surgeon.

3. If you’re reading this, you probably already have the skills you need

Again, see the caveats about brain surgeons and astronauts. If you’re poking around in my skull then I expect you to have more than an ability to use google effectively. For anyone else, then if you’ve found me, you’re already on the right track. Even if your side projects have nothing to do with the internet, in our current world, you’ll still need to master it in order to sell your products and services. Side projects can become businesses very quickly. They might not become ‘jobs’ in the traditional sense, but they can if you want them to.

Everything you need to know these days is buried on the internet somewhere. You just have to find it, learn it, be brave enough to do it. Which brings us to…

4. Consistency is more important over the next year than where you are now

This is actually the hardest step. When you’re starting out, the rewards are non-existent at worst, infrequent at best. There is nothing so dispiriting as a first iteration flop, whether it’s a book, product or YouTube video. Casey Neistat makes it look so easy, right?

You burn bright with enthusiasm at first, but then it all fizzles out. The excuses come thick and fast. Before you know it, a month has rolled by before you remember your side project and dust it off.

The lesson here is that you don’t just pick up where you left off. The clock resets to zero, or close enough. You’re rusty. Those three strangers who actually found your new YouTube channel have moved on, forgotten about you. Frustration and overwhelm sets in.

The good news? If you can be consistent and you have something of value, in a year you can experience exponential change. It can take as little as six months to grow your idea into a sustainable, life changing source of income. Not a billion dollar startup, but enough to quit the 9-5 and focus on it full time.

pexels-photo-297755

Your side project can work for you at home or secretly inside your laptop, even if you are on a sun-drenched beach in Bali or walking around the streets of New York. It can do it if you are turning 30, or 40, or 50.

Location independence matters to me. So does having the time to prioritise my health. So does having time to spend with my friends and family. If you’re reading this, then I suspect they might matter to you too.

So stop reading. Start doing.

Now.

2017: New Year, New Goals, New Dreams

I’m not going to lie. During November and December I fell off so many wagons I couldn’t work out which one I wanted to get back on first. So I drank another glass of wine, enough cheese and crackers to sink a small boat and opened a box of chocolates instead.

But now that has all changed! By the mystical power of the calendar year flicking over, my willpower has returned and I am wholesome and virtuous again!

I wish.

I’m not sure I’ve ever been wholesome and virtuous. But I have begun to steadily correct course this week to get back on track. But where did it all go wrong in the first place?

I suspect much of it came down to illness and exhaustion. I failed to achieve a lot of things in 2016 because I felt worn out or ill most of the time. Listening to the Creative Penn podcast, it was great to hear another writer making health a priority in 2017. It is very easy to set ‘business’ type goals only. We’re taught how to focus on finance and career, but not necessarily spiritual or health goals. Last year was a harsh reminder of how if I don’t sleep and maintain a healthy lifestyle, eventually I’ll fail in other areas as well. I had two (because I’m a slow learner) fairly serious burnouts last year. I’m determined not to make the same mistakes again.

I’m tracking my sleep on my Fitbit and have once again begun the process of detoxing from sugar. I got a huge morale boost from seeing my book, The Realist’s Guide To Sugar Free at #2 in the kindle personal health charts in the first days of January. Hopefully I’ve been able to help a few people on their journey towards making the change too. Throw in a daily journaling and gratitudes practice and I can keep moving towards a physically and emotionally better me.

I’ve also challenged myself to read a book a week in 2017. With an English degree, I find it easy to read quickly, so the only excuse I have for not doing it is that I simply haven’t made it a priority. I have to hold myself accountable for that.

Mainly, I want to work on more exciting and challenging writing projects in 2017. I won’t give the numbers, but I have set myself a pretty hardcore stretch goal for increasing my writing income compared to 2016. Like health and reading, it will come down to prioritising and commitment. I’m good with that. When the 6am alarm sounded each day this week, I got up, got coffee and did the work. That’s how you achieve anything, right?

So those are some of my goals and plans for 2017. I want to get into a more consistent blogging schedule as well, to hold myself accountable to these things as much as anything. It also means I’ll get to share some tips and tricks I find along the way.

2016 was a terrible year generally, but with some major personal highs. I want 2017 to be the year to give back. To use my voice to make a change in the world when I can. That sounds lofty and ambitious. But if you haven’t been happy with the way things went politically in 2016 then you have to raise your voice. You have to do something. As Shonda Rhimes said, a hashtag is not a movement. Do something.