Tag Archives: bullet journal

GTD: Getting Started – Quickly

This post is part of my series about mastering productivity from the perspective of a full time working mom of a toddler with a side business. That’s me with the side business, not the toddler. 

There is something of a cult around Getting Things Done and that cult is desperate to set the methodology in stone. This ignores that David Allen admits straight away that there is all out or casual implementation. Which is good, given that his ‘Getting Started’ chapter suggests giving yourself two full consecutive days to start the process. Two full days.

In my dim and distant memory, I gave myself most of day when I first decided to give this whole getting organised thing a go. Now, I re-read the recommendation and part of me finds it hysterical to think that I could have anything more than a solid two hours without an interruption. So the first of the so-called golden rules I’m going to outright say you can ignore is that you need two days free in your calendar to even bother trying.

The key isn’t the amount of time, it’s the quality. If you have two hours of focused time, then you can move the needle more than if you have a luxurious day of unfocused, leisurely busywork. So if you have a single room, project or problem that needs dealing with, choose that and give it the attention it deserves. If you haven’t cleaned out your attic for the last ten years and you could go another ten before you actually care enough for it to bother you, then there is nothing to be gained by climbing up there and losing a day to sorting when there are more important things you could be working through.

Another pro-tip: if that attic seems super appealing to you, despite there being no obvious gain in wading through dust and old boxes, then stop and work out what other, genuinely important thing it is you’re procrastinating on that needs to be addressed.

If for some enviable reason you actually have the ability to go through your entire life in one sitting, then there is something very Marie Kondo in this approach. Where she deals with primarily physical things, David Allen associates those physical things with actions and tasks. Both are drains on the psyche when left unmanaged, but having recently read The Life Changing Magic of Tidying, the two books seemed to echo off each other in an unexpected way.

So, the ‘Getting Started’ chapter is all about setting yourself up to begin. Time is clearly one facet and I would argue that it is a factor we feel we have increasingly less of. Space is another – you obviously need to be in a location conducive to collecting and managing things. A dedicated space to sit, think and make decisions doesn’t need to be fancy, but it does need to exist. Even the most technology-savvy people cannot put their entire life in the cloud.

Much of the stress and input we deal with in daily life doesn’t come from our own processes and delivery mechanisms, but those of others. So until the entire world is virtual, then a physical inbox is a lifesaver. Never make the mistake of thinking this is a ‘paperwork tray’. Anything that serves as a physical reminder of something you need to do can get thrown in there. The majority might be cards and papers, but batteries, broken watch straps and cables, they can all go in there until you’ve captured the associated task into your system.

The final piece of the puzzle is the tools you need to begin the process. Here is where another of the golden rules can be broken – you do not need to have all of these items in place to begin.

The original book was clearly written in the days prior to ubiquitous technology. With less paper in our lives, the requirement for a labeller and a filing cabinet with the correct type of hanging files seems quaintly retro. But don’t dismiss analogue altogether. Still keep a small notebook with tear off pages to hand – the act of writing down a quick thought is much easier to manage in the beginning than trying to digitally capture it.

I’ve also managed to do a successful large-scale implementation without the need for rubber bands, binder clips, scotch tape or the required minimum of three paper holding trays. The later version of the book retains all the previously listed tools, but includes any other tools already being used for data capture – a nod to the fact that anyone reading the book most likely has a phone with built-in task management and email – the ‘PDA’ is no longer the preserve of a handful of senior executives as it was in the original.

This overly prescriptive list can act as a barrier to getting started, regardless of whether you’re going for a work, home, or all-out implementation. Don’t let it.

In both editions, the question of an organiser also comes up here. Yes, the question – do you actually need one if all you’re doing is list management? I’m going to go ahead and say yes you do. It doesn’t have to be high-tech, but you definitely need one. If you’re doing this, you already know if you have a digital or analogue preference, or if your workplace is locked down to a certain system. But make the decision now. It’s not necessarily the tool that you’ll stick with forever. You can change it once you’ve played around with it for a few weeks, but don’t gather all your ‘stuff’ into one place, panic when you realise how much there is and then realise you’ve got nowhere to put it.

GTD Golden Rule to break – you don’t need to have a single system that covers work and personal. I use Microsoft Outlook Tasks for work but Toodledo for personal and it has worked fine for years. I don’t want the constraints of either set of circumstances to force themselves on the other. I’ve got a slightly workaholic personality, so if I always have access to work, I’d never stop thinking about it. Having a clean break can actually be better for your mental health than the psychological effort of maintaining two systems.

After a brief argument for the start up items he’s listed, in the 2011 edition there is an extensive argument for the importance of good filing. This is all around the physical mechanics of storing paper where it is easily accessible. A few of the principles apply to the world we live in now, but in most businesses and households, this level of attention to paper storage is simply no longer required.

One thing I would take away from this is that physical paper forces something that digital seldom does: the requirement to purge before you simply run out of space. You can upgrade your virtual storage space at the click of a button, leaving most people with an amorphous blob of badly tagged ‘stuff’ with multiple providers. A yearly purge of data can be invaluable. What we do now is the digital equivalent of storing things in the shed in case it comes in handy later, then repeatedly buying bigger sheds until the tin of paint you want is buried so deep inside that when the time finally comes for it to be useful, you just buy a new one anyway.

In summary, getting started with something as complex as GTD should be as simple as possible.

  1. Assess the amount of time you can realistically give your total focus to and find the problem that fits. 
  2. Get yourself a place to physically sort things, preferably where you can repeatedly do a smaller version of this (the weekly or daily review). If you live a mobile lifestyle, then this can be achieved simply by the consistency of your bag set up and storage. It doesn’t need to be complicated. 
  3. Finally, get the basics of pen, paper, post it notes, a physical inbox and your list management tool of choice.

That’s it. You’re good to go.

Evolution of the bullet journal

Evolution is, perhaps, the wrong way to describe it. The phenomenon that is the bullet journal method is slowly coming full circle, leading us all right back to where it started.

As I’ve discussed before, I was a relatively early adopter of the system. I know I was using it at a job that ended in December 2013. Given that Ryder Carrol launched the Bullet Journal website in August 2013, I must’ve been one of the first people climbing aboard that waggon. Plus, it led me to the Pen Addict podcast, which allowed me to rekindle my love affair with all things analogue.

Above all, I found it because it was a productivity tool. A system to better manage my To Do list. Although I’d been using a digital task manager for my personal life and a GTD style spreadsheet for my work tasks, when the proverbial hit the fan, I always grabbed a pen and made a paper list. Five years later, things are still the same. A handwritten list allows me to focus on what is truly important, rather than scrolling through lists of next actions throughout the day and wearing myself down with decision fatigue.

Then, at some point, bullet journaling and Instagram collided. The emphasis on actual productivity became muddied. Yes, there were things to do on people’s lists, but no growth once things got under control. People who had come to the system because they needed to manage their overwhelm had everything in one place at last, but the twins of effectiveness and efficiency were nowhere to be seen. This is, of course, a gross simplification and uses broad brush strokes, but when your productivity system becomes an art portfolio with token tasks, then it’s missing the point (unless you’re an actual artist). Underneath the bujo hashtag is a mind-blowing array of beautiful images.

No one’s bujo looked like mine. Four things to do each day and space for a beautiful sketch? You’re living the dream then. A day with only four things for me to do is a lazy weekend day. And with it the bitter, mostly envious thought of well if you spent less time drawing perfect layouts, you’d actually get more done. This is not necessarily true, but the images of weekly spreads across the various social media sites made it difficult for anyone new who didn’t want that element to feel like they could do it. It can be demoralising as much as it can be inspiring.

Not to mention that all those pretty accounts led to a wrongly perceived gendering of ‘how’ to bullet journal. I couldn’t imagine someone going into a boardroom meeting with all those pastel shades and flowers and being taken seriously. The culture we live in would, sadly, make one of two assumptions. Firstly, if it was a man, he would be mocked endlessly for his girliness. If it was a women, then she clearly isn’t as focused and capable as a man. I’m not saying it’s right, but it’s the world we live in until we make progress in making it better.

Yet the system is perfect for that environment. Writing by hand removes the perception that you’re secretly checking your email, which happens when you take notes on a laptop. A well-organised and maintained system allows you to easily flip through to previous meetings and related collections. Your actions and waiting fors are captured quickly so nothing gets lost. The act of capturing the notes themselves stops you from zoning out when that powerpoint presentation hits slide twenty.

So the bullet journal is at a point of reckoning. Ryder is an astute businessman and creative, so was prepared for this moment already. His book, The Bullet Journal Method, takes it gently back to where it began – a productivity tool. The emphasis is what made it attractive in the first place: it’s not about getting more in your system, it’s about focus on what matters.

So, the bullet journal breaks down to this:

  • As long as your notebook is something you want to engage with, it doesn’t need to be a work of art
  • A notebook that comes with an Index and numbered pages does half the work for you
  • You don’t need to do everything – keep the parts of the system that work for you
  • You can use a bullet journal in conjunction with digital tools – it’s not sacrilege to use an online calendar
  • The bullet journal is a methodology that plays well with others – you don’t have to abandon GTD or personal Kanban to use it
  • You don’t need an expensive notebook and pen (although I prefer them)
  • It doesn’t have to be a specific, larger size format that you see most often depicted – I apply the same principles to my pocket notebooks

MD Diary Notebook pros and cons

2018 was a busy, complex year. In 2019 I’m going simple.  As simple as possible whilst still being effective. So when searching for a paper planner, that was my main focus. After a wide range of searches, I settled on the MD Diary Notebook and now we’re a few weeks in, it’s serving me well.

Why simple?

In 2018, my morning routine was too much to handle. Becoming a new mom meant I needed less if I wanted to get any real work done, but instead I somehow started to hold onto the morning routine as being work in itself. In short, I used it for procrastination, whilst still checking boxes and feeling good about myself. When doing my yearly review it was abundantly clear how little work actually got done. This year, my goal is to simplify everything in order to focus on what matters.

To give you an idea of how much I need to simplify things, here is a list of all the paper based products I used last year as part of my ‘routine’.

  • A one line a day memory book
  • A Leuchturrm weekly planner
  • Trigg Life Mapper
  • Midori Travelers Notebook and inserts (x3)
  • Pocket notebooks, e.g. Field Notes (x5)
  • A5 notebooks for journaling (x8)
  • A5 notebooks for creative projects (x1)

It’s no great surprise that traveling this year was nothing short of impossible unless I only wanted paper in my hand luggage. For this year, my goal is to stick with the following:

  • A one line a day memory book
  • MD Diary Notebook
  • Pocket notebooks for ideas on the go
  • A5 notebooks for creative ideas

That’s a serious cut and I still want to keep the elements that work. Journaling has kept me sane after countless sleepless nights and full time work days, so I don’t want to let it go completely.

So why choose the MD Diary Notebook?

Firstly, the majority of the book is lined pages, with slightly darker lines splitting the page into quarters. It allows me the free form elements to control the pieces of my practice, but the structure allows me to limit it to a single page per day. That in itself reduces the procrastination time. I’m not artistic enough for a fancy BuJo, but as Ryder Carroll himself pointed out in his recent post, it’s not about prettiness and social media likes, it’s about serving a purpose.

This gives me the pages I need without requiring me to brush up on my calligraphy, or having to draw out calendar pages. If you do like artistic and pretty, then the lined format is much less likely to work for you.

I use the first quarter to write down three things I’m grateful for, a positive affirmation and my main goal for the day. That then leaves me the remainder of a page to do a brain dump and get any nagging thoughts or events I want to remember in the future off my mind.

Monthly Calendar View

The MD diary allows me to combine my planning and routine together so that when I travel, everything is in one place. Each month has a square for each day, with a wide right-hand margin and further space at the bottom of the page.

Admittedly I have to keep my writing small and neat to make this work. Many would argue that it doesn’t leave much space for a whole month’s worth of planning, but again this forces constraint. Is it really going to get done this month or is it more of a wish-list item? I use a digital app as my actual task management system because I’m very granular (a typical GTD-er) so don’t need that space for long lists.

The Year View

The year view is also compact. Perhaps a little too compact for most people.

Again there is space down the side for important notes, but I’m guessing this section will work with different coloured highlighters and a key to what they actually mean in the margin.

Of course, form factor isn’t everything. There still needs to be sufficient quality and that is something I’ve always found to be the case with any Midori product. The paper works well with every fountain pen I’ve thrown at it, including a 1.5 stub nib with reasonably wet ink. Due to the space restrictions, the majority of users are likely to be writing with a medium nib at most, so I don’t see this being a problem.

General planner-procrastination observations

Last year I spent far less time on creative ideas. There were probably fewer A5 notebooks in comparison to previous years, but the ones I did fill were packed with naval gazing more than actual work. Similarly I used a LOT less pocket notebooks. Looking back, that was because I was firefighting for much of the time and my old GTD habit of capturing thoughts and ideas to put into my system began to slide.

So far I can completely recommend my new setup as a way to control the start of your day, but as is the case with these things, the true test is if it is still working for me by the time that second quarter of 2019 rolls around.

Five ways to create a flexible planning system

As you may have noticed, there haven’t been many new posts here lately. It would be so easy to say that life got ‘busy’. In reality, life changed and the systems I had in place weren’t flexible enough to handle it.

Is your productivity system flexible enough to handle change?

Many people from a GTD background spend years getting their system to work just the way they want it to. One of the major strengths of the Getting Things Done system is that it is inherently flexible. There is no preferred tool and you can customise the set up to suit your needs and circumstances.

But once we find a way of doing things that feels right to us, humans develop an overwhelming resistance to change. The system might be flexible, but we become inflexible. Without realising it, I had found myself in this trap. Setting aside the time for creative thinking and writing of posts fell through the cracks as a result.

So how do we make sure that our systems are flexible enough that changes don’t bring everything to a grinding halt?

Don’t be wholly reliant on a system that isn’t transferable.

Whilst we all have our favourite tools (both digital and analogue), there is an inherent danger in being completely tied into one. It may have the best features in the world right now, but when it stops being supported and you can’t export your tasks and projects, you’re in big trouble. Frictionless access to your next actions is vital.

Separate life and work

For many years, people argued that when it came to life and work, it was all one and therefore only one system was needed. Whilst in some ways this is true, ‘work’ changes at a much faster rate now than when GTD was originally published back in 2001. Not only do we change employers much more frequently, many of us now have developed side hustles to cope with a crazy economy in a crazy world. If your system is all nicely integrated to your day job but that changes every few years or even months, then it can be a painful process to routinely unpick it all. With constant data breaches, companies are getting more and more antsy about accessing different tools on their systems.

Letting go is not the same as giving up

We can become deeply wedded to an idea of something we want – or think we should want – to do. When circumstances change, it may no longer be relevant. Sometimes it can hurt to let something go, or feel a sense of failure for not completing it. The end result is a system full of junk that you once wanted to accomplish, but now have no real intention of taking action on. Over time, this clutter can slow everything down until you stop noticing the things that remain important even once life settles down again.

Attractive tools that are easy to use

It’s a simple fact that the more you want to play with your toys, the more time you’ll spend with them. A task management system you don’t like will be a task management system you ignore. The same applies when things change. It might be that your app worked fantastically with email input at a time when most of your tasks appeared that way. But if it is cumbersome when you have to add a task manually and that becomes your new normal, you’re going to stop looking at and updating the tool pretty quickly.

Don’t be a chronic-optimist

When your circumstances change, the new tasks you need to complete take their toll on other items, even if they are seemingly unrelated. Learning new things and using your day in different ways tires you out in the beginning. This means a task you have been completing in 30 minutes at 6pm for years can suddenly take double that amount of time when you’re forced to push it back to 8pm and your brain is extra tired. Before you know it, you’re in backlog with tasks that you haven’t got round to. Like writing this post, for example…

So, after nearly six weeks of tweaking my system after my third major change in two years, I think I’ve made it slightly more adaptable.

Only time will tell.

The 5 best bullet journal health tracker spreads

With all the apps out there focused on health and habits, analogue still remains a fantastic way to set goals and easily monitor your progress. I’ve been using a modified bullet journal for years now and its best feature is that the system does whatever you want. When it comes to tracking your health, a simple one or two page spread is all you need.

I have limited artistic skills to say the least. My bullet journal set up needs to be simple or I spend more time doodling than doing. So the following examples don’t all focus on exquisite calligraphy or time-intensive set up. Of course, they could all be made simpler or more elaborate depending on your personal preferences.

Remember, your healthy habits will be personal to you, so don’t worry about tracking things you don’t care about because someone has included them here. Alternatively, you might see something you’d never considered before.

1 – Minimal

Image: marianeofcysn

This is the kind of tracker I use. I can just about manage to draw small squares without going too far wrong. With the habits listed down the left hand side and the dates across the top, it gives a quick and easy visual of missed days and progress.

2 – Data driven

Image: oak.tree.journaling

These simplified graphs allow you to see much more than a yes / no response to your habits. This is particularly useful if you are setting yourself sleep, calorie or water consumption targets, for example. The space for notes is helpful for noting any external factors that impacted progress to add more context to the images.

3 – Funky

Image: Boho Berry

There is literally no one who bullet journals who hasn’t heard of Boho Berry. With good reason too – she’s always tweaking and experimenting so you don’t have to. With this tracker, I love the sense of full circle you get for the month. It is also a fantastic way of quickly assessing if there is any correlation between your habits. If you eat badly after a poor night’s sleep, then chances are you’ll be able to spot the pattern quickly with this one.

4 – Wordy

Image: b.izzi

Like the minimalist tracker above, this is the kind of spread I can get behind because it uses more words than images! This is great if you want to track at a greater depth on a weekly, rather than monthly, level. Instead of simply recording whether you hit (or missed) your goal that day, you get space to think about and record the reason why. This is especially useful for those who like to review for strengths and weaknesses so they can course correct as necessary.

5 – Visual

Image: mybulletjournal18

Although this one is also simple in terms of its components, visually it packs quite a punch. The bright colours and easy to read progress bars are great for those who like to take in their information in a visual way. Colour co-ordination really comes into its own with a spread like this and allows you to see where you need to focus your attention as the month progresses. It’s less useful if you’re trying to establish a successful streaking process.

Don’t forget to check out the creators of these spreads (click on the images) to get other ideas that might work for you and see their work in more depth. It’s easy to get overwhelmed by the sheer number of options when you scroll through instagram, so if you’re new to it, start out simple and focus on what you need. There’s plenty of time to tweak it later.

For more information on building habits and healthy eating, check out The Realist’s Guide to Sugar Free and The Realist’s Guide To Resolutions.

            

Ultimate Mindfulness Planner: The Trigg Life Mapper Review

I was gifted The Trigg Life Mapper at Christmas, by someone who had no idea that it was on my purchase list, which was a lovely surprise. Of course, it is exactly my sort of thing.

My morning review. It’s so dark here in England right now.

According to the guys over at Think Trigg it:

“fuses the principles of planning, productivity, habit, mindfulness and gratitude to provide a daily, weekly and annual framework that will ensure you work less, get more done and constantly strive towards meaningful targets”

I’m always trying to fuse the principles of productivity and purpose, so I couldn’t wait to try this out. There have been a few stand out features so far.

Think about what you should do, not everything you could do

It is the first planner that has forced me to use the Covey-style matrix on a daily basis. Anyone who has read anything about time management or productivity will know what this is, but it is another thing entirely to do it as the core planning task of your day. So far it has forced me to be more focused (and therefore more productive) than anything I’ve used before.

Best feature – the focus on what matters most

 

Because I do more granular planning in my Leuchturrm Weekly Planner (see here for my overview post), the appointment section doesn’t work for me. Instead, because it is fairly inobtrusive, I simply use it to list 3 things I am grateful for as I start my day. I found that to work quite well, although I appreciate I’m probably a bit of an edge case here.

Appointments section – easily modified if required

 

Although the planner has a daily focus, it is also designed to force a weekly review – something I believe is critical to any kind of success. The review section is quite small, but it is followed by a ‘Priority Planning’ page to allow you to set up your ideal next week.

Review section with quotes to ponder

Revisit your goals and projects each week

Other reviews are at the six month and end of year points. This is probably sufficient for most people, although I’d like there to be monthly/quarterly review points as well to allow for course correction earlier in the process.

6 month review section for each life area

For those of you who plan out your weekends as heavily as your weekdays, Trigg – like so many other planners out there – gives a reduced space for Saturday and Sunday. There is also no specific structure for these days, just a standard blank space.

Weekend mindfulness and focus optional

The one thing I don’t really use is the Month by Month Theme section. I appreciate the idea of having a theme for each month, but I can’t quite factor out how to use this in my own process as the date spaces are too small for any meaningful annotations.

Lamy safari for scale

Begin with the end in mind

The key to getting the most out of the planner is to take the time in the beginning to set it up right. I can see how this is daunting for most people. After all, it starts with a declaration of who and what you intend to be.

Daily reminder of what I’m aiming for

You then set out your yearly intentions in the key life areas of Self, Relationships, Passions and work. As with everything, this will only work if you review it daily, but it can certainly help you set your big picture planning for the year.

Knowing what you really want is always the first step

If this seems a bit daunting, then there is a help section on how to think about the annual forecast. Honestly, if you’re ready for the Trigg planner, you probably already have some sense about what you want. So although it seems intimidating, it took me only an hour or two to set up fully.

Quick reference guide

Begging for a simple design tweak

There’s so much good stuff in here that I really feel like a single bookmark is not enough. Just putting that out there so it can be considered for next year’s edition!

Trigg, Leuchtturm and coffee, my 2018 morning setup

So, in summary, there is no such thing as a perfect planner, but it is possible to modify and mix to create something that works well for you. Trigg has added a whole new level to my morning mindfulness. I now organise the granular detail over in my Leuchtturm planner with much more intention, rather than creating a crazy-making ‘To Do’ list. The result? I had my first guilt-free weekend in about a year. That’s priceless.

I’d recommend this for anyone who is ready to take their focus to the next level.

You can buy the Trigg Life Mapper from Amazon or over at Pocket Notebooks

Writer Tools: Field Notes Dime Edition Review

One of the most difficult parts of being self-employed is constant self-motivation. As a writer, the easiest way for me to do this is to use tools that inspire me to pick them up. I’ve done some of my best work when I’m having the most fun just playing with my toys.

Field Notes Dime Novel Edition

The Field Notes Dime Novel Edition is a perfect, quirky writer’s tool. Inspired by the American Dime Novel (much like the British Penny Dreadfuls back in the day), it is a departure from the standard pocket notebook Field Notes is known for. I love that, despite being iconic in the notebook world, they continue to mix it up with their quarterly releases and not play it safe.

Instead of the usual 48 pages, there are 72 plain pages bound as three signatures. This creates a completely different look and feel to the standard ones, as well as giving more space to write:

Interestingly, the Dime Novel Edition has numbered pages, another departure from the usual Field Notes functionality:

Given the explosion of Bullet Journaling, more and more companies are incorporating the numbered pages into their notebooks. Even though I’ve been using a modified bullet journal method for years and would normally be super excited about this feature, for once it isn’t important because…

What will I be doing with mine?

I’ll be doing exactly what it says on the tin. There’s not quite enough space for a novel, but I intend to write out a short story in each of them. In one, I intend to use my coveted Blackwing 24 (The Steinbeck Edition). In the other, I plan to use one of my fountain pens loaded with J. Herbin Lie De Thé – a beautiful sepia toned ink that fits the aged theme perfectly.

As much as I appreciate the opportunities that the world of self-publishing has given me, it’s nice to be reminded that writing doesn’t always need to have an audience. It doesn’t have to be a book churn efficiency. Writing can be – and should be – fun first. I can’t wait to pen these stories for myself, written by hand in the cold winter mornings.

Main images in the post are courtesy of Field Notes Brand. Check them out.

Tools of the trade: Field Notes Campfire Review

As a reminder, I use analogue tools for creative planning (including business strategy, idea generation and note taking). Therefore the items I use have to meet three criteria. They must be:

  • Attractive to use, so they make me want to write
  • Portable, so I can use them at my desk, office or coffee shop
  • Flexible, so they are appropriate in multiple scenarios

So how does the quarterly Field Notes Campfire release shape up against those requirements? Great, actually.

The different cover designs are awesome

Compared to the previous two releases (Utility and Black Ice), this edition feels like a Field Notes book. It has shades of Americana that people expect from a company like Field Notes. It is part of their brand appeal. For me, the two previous editions were innovation over functionality. They reduced the usability of a product that I want to carry with me at all times.

So are they attractive to use? Oh yes. A big tick in the box on that score. The three different covers add variety and they have a beautiful tactile finish on the covers. Nice additional touches include the different shade of grid lines in each book to match the key tones of their respective covers.

Attention to detail with the grid line colours

As for portability, Field Notes always have that covered. Of their 35 quarterly editions, only two have broken away from the pocket book size (Arts and Sciences and Byline). Both were great alternatives, but not as truly portable as the pocket size. Campfire Edition has the portability that we’ve come to expect from Field Notes and fits in all those standard carry cases as well as your back pocket.

Straight into my trusty Nock Co case

Finally, flexibility for use in both personal and business scenarios. Field Notes are never going to be corporate like Moleskine or Leuchtturm1917, but they’re not trying to be. At the same point, neither are they offensive or too gimmicky most of the time. If I had to pull these out in a client meeting, they’re the kind of notebooks that might attract attention, but in good ways. They don’t scream unprofessional.

As for the paper, I haven’t found it to be a problem with fountain pens, as long as I’m not using a big juicy wet nib and ink. There’s very little feathering or bleed through on the page, which means I don’t have to stop and think about the pen I’m using before beginning to write.

Very little bleed through on the page

Overall, I give this one a big thumbs up and can’t wait to see what the next quarterly release is. Fall is subscription renewal time for me, but I have a mountain of pocket notebooks still waiting to be used. It will be interesting to see if Field Notes pull something out of the bag that makes it impossible for me to resist subscribing for another year.

You can buy the Field Notes Campfire Edition here until they’re sold out.

Follow Up: Using A Bullet Journal For Creative Projects

One of the most popular posts on my site is this one about how I use a Bullet Journal. The other, in case you are interested, is the one weighing up the pros and cons of using a Moleskine versus Field Notes, which also has a Bullet Journal influence to it.

Given I started using a Bullet Journal approach when it was a new thing and not the hugely popular and artistic thing it is now (check out the Instagram bujo hashtag if you want to feel inferior about your artistic skills), I thought it would be a good time to do a follow up. Specifically, how to use a Bullet Journal for creative projects.

Firstly, the thing to remember is that the bullet journal methodology is not set in stone. Right from the start, it was a system designed to be modified to meet individual needs. For me, this has resulted in two separate notebooks: one for planning and the other for creative writing projects.

A creative Bullet Journal, by definition, will have different requirements to a notebook containing everything. But why did I separate them? Quite simply, I wanted to have all my book outlines and ideas in one place. When it’s time to pick a project to move onto, this dramatically reduces the number of notebooks I have to work my way through. Because it is specifically for longer outlines, rather than aha! on-the-go snippets, I can stick to an A5 size that is just large enough.

What to remove

Because I’ve got a specific use case in mind, I can ignore any features that relate to the calendar. (Side note, because I’ve stripped out the creative writing projects, I can use an actual diary in a modified Bullet Journal approach that is just as effective. If you want to know more, I’m using a Moleskine Agenda as described here). This means the Future Log and the Monthly Log disappear for me.

What to keep

The Index is the core functionality of the Bullet Journal system that is so simple, yet life changing. This is particularly important in this instance because I want to be able to easily review the contents at a later date. I can’t help but call it Contents though, rather than Index. Sorry!

Underpinning the index is the use of page numbers. This is a feature that makes the Leuchtturm 1917 brand ideal for Bullet Journaling as they are pre-completed. I find manually numbering the pages at the start of a new notebook quite therapeutic, so don’t worry if your notebook of choice doesn’t have them.

 

Because I might plan a story over the course of several weeks and have more than one in development at any given time, when it comes to review I don’t want to keep flicking back to the index to find the related project pieces. Instead I use a simple arrow system when linking larger blocks of related text. It is a simple thing to do before starting, but saves amazing amounts of time when reviewing:

This chapter continues on page 37

This continues from page 17

What about topics, bullets and tasks?

I still use these as a creative feature. There is much more to writing a book than plotting it out. There may be research tasks that need to be completed prior to writing and these can form topics in themselves.

Personal Opinions…

What is the best size for a Bullet Journal?

For creative projects, the A5 size works best. For ‘on the go’ notes and ideas capture, a pocket notebook is best (such as a Field Notes)

What is the best brand for a bullet journal?

Leuchtturm 1917 is the closest fit for the Bullet Journal system. Prebuilt Index and page numbers, as well as a paper quality that works for a wide range of pen types, including fountain pens

What is the best paper format for a bullet journal?

Plain paper allows for the most freedom, but I’m a huge fan of graph or dot grid. The key is that any ruling is subtle enough for it not to be limiting 

You can find the official Bullet Journal site and more information from Ryder here.

Moleskine Weekly Planner vs Hobonichi Techo – 2017 review

This year needs to be a very big year for me in terms of personal productivity. I will transition from full-time employment to being entirely self-employed within the next few weeks. I’ve always found it easy to be productive in the daily 9-5 job, but being entirely accountable for my own goals and planning is a new challenge. One that I knew my setup in 2016 simply wouldn’t be able to handle.

Last year, one of the problems I encountered with my productivity was a surfeit of notebooks. That’s really the best way to describe it. I used the Hobonichi Techo to record my daily events but not my daily tasks. They were instead recorded in a Field Notes book using a modified Bullet Journal method. I never actually adhered to the full Bullet Journal system because several features, such as calendared events, simply do not work for me.

hobonichi techo

Hobonichi Techo: great paper but no overview

In a larger A5 size notebook, such as a Moleskine or a Paperblanks, I wrote my daily gratitude journals and morning pages. On the road, this felt more like a burden than a productivity asset as it was always a minimum of three daily notebooks.

As much as  I loved using the Hobonichi, I realised this was less about the layout and much more about the paper. As a huge fountain pen fan it was great knowing it could take literally any pen and ink combo that was thrown at it. I enjoyed the variety that different form factors provide. But pleasure aside, it just wasn’t practical. I was doing less, not more, and friction in the system became a problem in itself.

As part of my 2016 yearly review, I decided to very consciously choose a planner that would suit my changing circumstances. After considering all the options, I settled on an A5 Moleskine 12 Month Weekly Planner.  I’ve been using it consistently for 8 weeks, so now I’ve got enough information to provide a fair review of how this is working.

Key Features

Of course, it starts with the obligatory information page. I have no idea why these are included anymore, as no one ever fills them out surely? In the age of widespread fraud, the Field Notes approach of email address and reward waiting checkbox is all you need.

Moleskine Weekly Planner

Passport and credit card numbers? No thanks!

The planner style is more than just a ‘space per day’ diary. On the left hand page there is a daily spread, but on the right hand side there is a lined page. This allows free space each week to make notes or, in my case, to plan out additional goals. If you need to record lots of meetings and appointments, then this might not work for you.

Moleskine 12 month weekly planner

Daily and Weekly planning combo – ideal for modified Bullet Journal

There is also a monthly spread at the beginning. This is quite similar in size to the one I used last year in the Hobonichi, so it allows for bigger picture planning. Unlike the Hobonichi, there is more space at the bottom of each page for additional notes, taking advantage of the larger A5 size.

Moleskine Weekly Planner

Monthly overview – ideal for larger project planning

By far the biggest downside is the number of lined pages for additional notes at the back. With just 4, I already only have 2 lined sides left. Given that this book is narrower than a standard Moleskine A5 ruled book, this is not due to a thickness issue. Cost saving? Quite possibly, given that the usual address book pullout section wasn’t included this year either. I’ve spoken to other people who have Moleskine diaries in other formats and they didn’t have one either. So it is slightly disappointing if they are doing that, given they don’t exactly sell these as inexpensive items and they’re certainly not reinvesting the saving into better quality paper.

Moleskine Notebook

Seriously, no more pages left and February isn’t even over!

So far, with the caveats mentioned above, I have found this system to be working absolutely perfectly for my needs. Though the paper is nowhere near as good quality as the Hobonichi (understatement of the year) I have found that by sticking to a fine nib and a relatively dry ink I can still use some fountain pens with this. But on reflection, I’m approaching this year with functionality over fun and beauty.

So, to recap, the pros and cons of the Moleskine Weekly Planner…

Pros

  • Good layout for weekly goal setting
  • Monthly view for high level planning
  • General sleek and professional form factor you would expect from Moleskine

Cons

  • Paper quality (I’ve heard Leuchtturm1917 do a similar style, so this may be a better choice if paper really matters – if anyone has tried this then please let me know in the comments as I’ll consider alternatives for 2018)
  • Not enough lined pages at the back for additional notes
  • No address book section

The layout has been the winner for me. Without masses of daily appointments and meetings to keep track of, I can use a modified Bullet Journal system within the planner itself and feel like I’m keeping all my work plans and goals on track. But I’m not blind to some fairly significant weaknesses in the product.